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I. AUDIT COMMITTEE PURPOSE
The audit committee (the “Committee”)
is appointed by the board of directors (the “Board”) of
the Corporation to assist the Board in fulfilling its
oversight responsibilities of the Corporation. In so
doing the Committee provides an avenue of communication
among the independent auditor, management and the Board.
The Committee’s primary duties and responsibilities are
to gain reasonable assurance of the following:
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that the Corporation complies with
the applicable laws, regulations, rules, policies and
other requirements of governments, regulatory agencies
and stock exchanges relating to financial reporting and
disclosure;
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that management of the Corporation
has assessed areas of potential significant financial
risk to the Corporation and taken appropriate measures
to manage such risk;
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the independence and satisfactory performance of
duties by the Corporation’s independent auditor;
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that the accounting principles, significant judgments
and disclosures that underlie or are incorporated in the
Corporation’s financial statements are the most
appropriate in the prevailing circumstances;
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that the Corporation’s quarterly and annual financial
statements present fairly the Corporation’s financial
position and performance in accordance with generally
accepted accounting principles; and
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that appropriate information concerning the financial
position and performance of the Corporation is
disseminated to the public in a timely manner.
II. AUDIT COMMITTEE COMPOSITION Audit Committee members shall meet the requirements of
all applicable stock exchanges and securities
commissions and any other agencies having jurisdiction,
including at the present time the TSX Venture Exchange
and the various Canadian Securities Regulators. The
Committee shall be comprised of three or more directors
as determined by the Board, each of whom shall be
independent non-executive directors, free from any
relationship that would interfere with the exercise of
his or her independent judgment. All members of the
Committee shall be financially literate, which entails a
basic understanding of finance and accounting and be
able to read and understand fundamental financial
statements. At least one member of the Committee shall
be designated to have financial expertise. Financial
expertise means that such director has accounting or
related financial management expertise through (i)
education and experience as principal financial
accounting officer, controller or auditor, (ii)
experience actively supervising a principal financial
accounting officer, controller or auditor, or (iii)
experience overseeing or assessing the financial
performance of companies or public accountants. The Committee members shall be appointed by the Board.
The Committee shall designate the Chair of the Committee
annually from amongst its members. III. RELIANCE ON EXPERTS The Committee shall have the authority to engage
independent counsel and other advisors as it determines
necessary to carry out its duties and to set and pay the
compensation for any advisors engaged by it. In so
doing, each member of the Committee shall be entitled to
rely in good faith upon:
(a) financial statements of the Corporation represented
to him or her by an officer of the Corporation or in a
written report of the independent auditor to present
fairly the financial position of the Corporation in
accordance with generally accepted accounting
principles; and (b) any report of a lawyer, accountant, engineer,
appraiser or other person whose profession lends
credibility to a statement made by any such person. The Committee shall also have the authority to
communicate directly with the independent auditor. IV. REMUNERATION OF COMMITTEE MEMBERS No member of the Committee may earn fees from the
Corporation or any of its subsidiaries other than
directors’ fees (which fees may include cash, options or
other in-kind consideration ordinarily available to
directors). For greater certainty, no member of the
Committee shall accept any consulting, advisory or other
compensatory fee from the Corporation. V. LIMITATIONS ON COMMITTEE’S DUTIES In contributing to the Committee’s discharging of its
duties under this Charter, each member of the Committee
shall be obliged only to exercise the care, diligence
and skill that a reasonably prudent person would
exercise in comparable circumstances. Nothing in this
Charter is intended, or may be construed, to impose on
any member of the Committee a standard of care or
diligence that is in any way more onerous or extensive
than the standard to which all Board members are
subject.
VI. MEETINGS & OPERATING PROCEDURES
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The Committee shall meet at least four times annually,
or more frequently as circumstances dictate.
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A quorum shall be a majority of the members.
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In the absence of the Chair of the Committee, the
members shall appoint an acting Chair.
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A copy of the minutes of each meeting of the Committee
shall be provided to each member of the Committee and to
each director of the Corporation in a timely fashion.
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The Chair of the Committee shall prepare and/or
approve an agenda in advance of each meeting.
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The Committee, in consultation with management and the
independent auditor, shall develop and participate in a
process for review of important financial topics that
have the potential to impact the Corporation’s financial
policies and disclosures.
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The Committee shall communicate its expectations to
management and the independent auditor with respect to
the nature, timing and extent of its information needs.
The Committee expects that written materials will be
received from management and the independent auditor in
advance of meeting dates.
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The Committee should meet privately in executive
session at least quarterly with (i) management, (ii) the
independent auditor and (iii) as a committee to discuss
any matters that the Committee or each of these groups
believe should be discussed.
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In addition, the Committee should communicate with
management and the independent auditor quarterly to
review the Corporation’s financial statements and
significant findings.
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The Committee shall annually review, discuss and
assess its own performance. In addition, the Committee
shall periodically review its role and responsibilities.
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The Committee expects that, in discharging its
responsibilities to the shareholders, the independent
auditor shall be accountable to the Board through the
Committee. The independent auditor shall report all
material issues or potentially material issues to the
Committee.
VII. AUDIT COMMITTEE RESPONSIBILITIES AND DUTIES
Review Procedures The Committee shall:
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Review and reassess the adequacy of this Charter at
least annually, submit it to the Board for approval and
ensure that it is in compliance with applicable
regulations.
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Review the Corporation’s annual audited financial
statements and the accompanying Management Discussion
and Analysis prior to filing or distribution, and report
its findings for approval to the Board. Review should
include discussion with management and the independent
auditor of significant issues regarding accounting
principles, practices and judgments.
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Review the Corporation’s quarterly unaudited financial
statements and the accompanying Management Discussion
and Analysis prior to filing or distribution, and
approve such documents for distribution. Review should
include discussion with management and the independent
auditor of significant issues regarding accounting
principles, practices and judgments.
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Review and approve, or, in the case of annual
financial statements, recommend approval to the Board
of, news releases and reports to shareholders issued by
the Corporation with respect to the Corporation’s annual
and quarterly financial statements and any other
relevant financial matters.
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Ensure that adequate procedures are in place for the
review of the Corporation’s disclosure of financial
information extracted or derived from the Corporation’s
financial statements, other than the disclosure stated
above, and periodically assess the adequacy of the those
procedures.
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In consultation with management and the independent
auditor, consider the integrity of the Corporation’s
financial reporting processes and controls. Discuss with
them significant financial risk exposures and the steps
management has taken to monitor, control, and report
such exposures. Review significant findings prepared by
the independent auditor together with management’s
responses.
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Review with management and the independent auditor the
management certifications of the financial statements as
required by Multilateral Instrument 52-109 –
Certification of Disclosure In Companies’ Annual and
Interim Filings.
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Review with management and the independent auditor the
appropriateness of the Corporation’s accounting
policies, disclosures, reserves, key estimates and
judgments, including changes or alternatives thereto and
to obtain reasonable assurance from each that they are
in compliance with GAAP, and report thereon to the
Board.
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Review the following with management with the
objective of obtaining reasonable assurance that
financial risk is being effectively managed and
controlled:
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management’s tolerance for financial risks;
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management’s assessment of significant financial
risks facing the Corporation;
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the Corporation’s policies, plans, processes and
any proposed changes to those policies for controlling
significant financial risks;
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On at least an annual basis, review with the
Corporation’s counsel, (i) any legal matters that could
have a significant impact on the organizations’
financial statements, the Corporation’s compliance with
applicable laws and regulations, and (ii) any inquiries
received from regulators or governmental agencies. Independent Auditor
The independent auditor is ultimately accountable to the
Committee and the Board. The Committee shall:
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Review the independence and performance of the auditor
and annually recommend to the Board the appointment of
the independent auditor or approve any discharge of
auditor when circumstances warrant.
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Assume direct responsibility for overseeing the work
of the independent auditor engaged to prepare or issue
an audit report or perform other audit, review or attest
services for the Corporation, including the resolution
of disagreements between management and the independent
auditor regarding financial reporting.
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Evaluate and recommend to the Board the independent
auditor to be nominated to prepare or issue an audit
report or perform other audit, review or attest services
for the Corporation, and the compensation of the
independent auditor.
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Pre-approve all non-audit services to be provided to
the Corporation or its subsidiary entities by its
independent auditor. Authority to pre-approve non-audit
services may be delegated to the Chair of the Committee,
provided that the pre-approval is presented to the full
Committee at its first scheduled meeting following such
pre-approval.
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On an annual basis, review and discuss with the
independent auditor all significant relationships they
have with the Corporation that could impair the
auditor’s independence.
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Review the independent auditor’s audit plan, discuss
scope, staffing, locations, reliance upon management and
internal audit and general audit approach.
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Prior to releasing the year-end earnings, discuss the
results of the audit with the independent auditor.
Discuss certain matters required to be communicated to
audit committees.
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Consider the independent auditor’s judgments about the
quality and appropriateness of the Corporation’s
accounting principles as applied in its financial
reporting. Review the results of independent audits and any
change in accounting practices or policies and their
impact on the financial statements.
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Where there are unsettled issues raised by the
independent auditor’s that do not have a material effect
on the annual audited financial statements, require that
there be a written response identifying a course of
action that would lead to their resolution.
Other The Committee shall:
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Establish procedures for the receipt, retention and
treatment of complaints received by the Corporation
regarding accounting, internal accounting controls, or
auditing matters, and the confidential, anonymous
submission by employees of the Corporation of concerns
regarding questionable accounting or auditing matters.
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Review and approve the Corporation’s hiring policies
regarding employees and former employees of the present
and former independent auditor of the Corporation.
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Review, through its Chair, the travel and
entertainment expenses of the President and Chief
Executive Officer.
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If management solicits proxies from the Corporation’s
security holders for the purpose of electing directors
to the Corporation’s Board, ensure that the management
information circular contains the prescribed disclosure
regarding the Committee, and if the Corporation prepares
an annual information form, that such annual information
form contains the prescribed disclosure regarding the
Committee.
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Review and recommend to the Board for approval all
non-arm’s length transactions involving the Corporation
and any director, officer, employee, representative or
significant security holder.
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